Description

• The Team Assistant will provide administrative support to a number of Managing Directors/Directors in the course of their work.
• The remit may vary considerably depending both on the nature of the roles of those being supported and the degree of administrative input required by the individual(s) to be supported.
• The Team Assistant tasks typically include diary / meeting management, devising effective travel schedules (including booking accommodation and all modes of transport, associated cost / expense reconciliation and processing), maintaining and creating office documentation (e.g. spreadsheets, databases and presentation material), and facilitating team member productivity (e.g. new joiner acclimatisation and system / property accesses).
• To perform the core administrative support role will require the Team Assistant to work in close collaboration with those supported to determine how best the support resources available can be utilised and administrative efficiency is prioritised.
• The Team Assistant will be in contact with many of those that interact with the individual(s) they support.
• There will be connections with other Team and Executive Assistants across the organisation to facilitate communication and co-ordination across the organisation.

You will be dealing with a number of senior and junior staff on a daily basis. You will also have experience of managing a large team who regularly travel to meet clients, the ability to correctly prioritise a high number of requests and be able to work calmly, efficiently and effectively in a fast paced and pressurised environment.

What we'll offer you

A healthy, engaged and well-supported workforce are better equipped to do their best work and, more importantly, enjoy their lives inside and outside the workplace. That's why we are committed to providing an environment with your development and wellbeing at its centre.

You can expect:

**This position will be employed by a 3rd party

Competitive salary and compulsory superannuation
Benefits including retail discounts
The opportunity to support a wide ranging CSR programme + 2 days' volunteering leave per year

Your key responsibilities

• Managing diaries - ensure that the individual is supplied with the appropriate documentation when attending meetings, video and audio conference calls
• Supporting Manager's email monitoring and travel arrangements
• Organising adhoc and regular meetings via video, audio conference calls or in person across a variety of time zones; coordinating diaries, booking meeting rooms, materials etc
• Sending e-mail notification of confirmed meetings with required information (i.e. dial-in number, meeting room location, reference documents etc)
• Providing availability as requested and entering confirmed details in the participant's calendar, and informing them of the calendar entry
• Ensuring expenses are claimed within deadlines and in line with the expense policy

Your skills and experience

• Proven administrative experience in a similar role, preferably within the Corporate Finance business specifically
• Excellent communication skills, both written and verbal, demonstrating a passion for quality and attention to detail
• Good organisational skills and the ability to prioritise work flow, demonstrating flexibility when handling multiple tasks
• Demonstrated ability to work well under pressure in a fast-paced environment
• Ability to deal with urgent situations is in a calm, efficient and pragmatic manner

We strive for a culture in which we are empowered to excel together every day. This includes acting responsibly, thinking commercially, taking initiative and working collaboratively.
Together we share and celebrate the successes of our people. Together we are Deutsche Bank Group.
We welcome applications from all people and promote a positive, fair and inclusive work environment.
If you are a trans or gender diverse applicant and require support or a confidential contact during the hiring process please email [email protected]