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University of Maryland Libraries
MD, United States
14 days ago
University of Maryland Libraries
Maryland, United States
14 days ago

Description

As a member of the Libraries Business Office, this position provides financial and accounting support to the University of Maryland (UM) Libraries. Reporting to the Assistant Dean for Administrative Services, the Financial Coordinator responsibilities include, but not limited to, performing complex professional accounting work such as account reconciliations, journal entries, analysis and manipulation of financial data related to the UM Libraries’ state, contract, grant and other accounts, the preparation of monthly financial reports for the University System of Maryland and Affiliated Institutions (USMAI) consortium and assisting the Assistant Dean with special projects as assigned, including being the team lead on various projects. The Financial Coordinator is also responsible for the procurement and accounts payable functions for the University of Maryland Libraries, including monitoring open encumbrances and maintaining the departmental purchasing card, and serves as a backup for the travel and accounts receivable functions for the University of Maryland Libraries. In addition, this position will be the point person for coordinating the assessment and evaluation programs for the Libraries.



DUTIES AND RESPONSIBILITIES:

Maintains and supervises the maintenance of financial records largely those associated with USMAI

  • Responsible for identifying actual or potential problems and recommending corrective or preventive action.
  •  Responsible for the retrieval of financial data from the university’s financial system, the analysis and manipulation of the financial data using Microsoft Excel. 
  • Monitors and reconciles various Libraries’ accounts, resolves discrepancies independently. Reconciles and prepares various monthly financial reports. 
  • Audits transactions to ensure they are in accordance with applicable authority, policies and procedures, and are recorded consistent with acceptable accounting standards.
  •  Prepares journal entries when necessary.

Reviews and verifies invoice and contract documents, resolve problems and/or issues regarding nature of purchase, payment amount, and/or adequacy of documentation concerns with staff and/or the University’s Accounts Payable department

  • Submits invoices as well as non-travel related expense reimbursements electronically to the Accounts Payable office.
  •  Advises staff on the rules and regulations of the accounts payable/procurement process and requirements for vendor payments. 
  • Maintains a University purchasing card for the Administrative Services division; allocates charges to appropriate expense code and account and serves as a purchasing card reviewer for other cardholders adhering to the policies and guidelines established for the Purchasing Card Program. 
  • Monitors/adjusts open encumbrances.
  • Serves as the liaison to the campus procurement office for the Libraries’ procurement related requests.

For the full position description and faculty requirements, please go to http://www.lib.umd.edu/hr/employment-opportunities/staff-faculty-positions.



Requirements

Requirements:

Background Check Required: Offers of employment are contingent on completion of a background check. A prior criminal conviction or convictions will not automatically disqualify a finalist from employment in the position.

MINIMUM QUALIFICATIONS:

EDUCATION: Required: Bachelor’s Degree from accredited institution in relevant business-related discipline or equivalent combination of education, training, and experience.

Equivalent combination of education, training, and experience:

  • A minimum of two (2) years of experience in accounting, budgeting and/or purchasing with a bachelor’s degree
  • A minimum of four (4) years of experience in accounting, budgeting and/or purchasing with an associate’s degree
  • A minimum of six (6) years of experience in accounting, budgeting and/or purchasing without a degree

EXPERIENCE:

Required:  A minimum of two (2) years of prior work experience in accounting, budgeting, and/or purchasing

  • Excellent oral and written communication and interpersonal skills with demonstrated diplomacy
  • Strong organizational and time management skills including the ability to handle multiple priorities and meet deadlines
  • Demonstrated ability to prepare and analyze complex spreadsheets and reports using Microsoft Excel, Word and Adobe Acrobat
  • Excellent analytical and problem solving skills and exceptional attention to detail and accuracy
  • Ability to work independently and in a group on variety of assignments
  • Flexibility and adaptability in dealing with changing work rules, shifting priorities and deadlines and in accepting new assignments.
  • Ability to interpret and apply relevant University and Libraries policies and procedures



Preferred

  • Experience with University specific accounting system, Kuali Financial System (KFS).
  • At least 1 year of experience working in a higher education administration office.
  • Experience with pre-award activities on sponsored research contracts and grants, including preparation, review and application processing.
  • Completion of the Office of Research Administration (ORA) certification program.

For the full position description and faculty requirements, please go to http://www.lib.umd.edu/hr/employment-opportunities/staff-faculty-positions.

Job Information

  • Job ID: 63885213
  • Location:
    Maryland, United States
  • Position Title: Financial Coordinator
  • Company Name For Job: University of Maryland Libraries
  • Industry: Academic/Research (College/University)
  • Job Function: Administration/Management
  • Job Type: Full-Time
  • Job Duration: Indefinite
  • Min Education: BA/BS/Undergraduate
  • Min Experience: 1-2 Years
  • Required Travel: 0-10%
  • Salary: $50,000.00 - $62,000.00 (Yearly Salary)
Library
College Park , Maryland , United States

As the largest university library system in the Washington D.C.-Baltimore area, the University of Maryland Libraries serve more than 37,500 students and 4,200 faculty of the flagship College Park campus. The University of Maryland Libraries share the teaching, learning and research goals of the university. Its role as a key academic resource is evident in its service to the academic community and its actionable strategic plan. Recent membership in the Big Ten Academic Alliance is particularly meaningful to the University Lib...

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